Policy for Storage of Information

Secure Handling, Use, Storage and Retention of Disclosure Information
In accordance with the Scottish Executive Code of Practice, for registered persons and other recipients of Disclosure Information, the Meadows Festival Association will ensure the following practice.
The Meadows Festival Association will ensure that an individual’s consent is given before seeking a disclosure. Once the Collator has obtained the Disclosure Certificate, the Committee Member, Volunteer or Paid Worker will be informed. Where additional disclosure information is provided to the Meadows Festival Association and not to the disclosure applicant, this information will not be disclosed to the applicant. If asked by the applicant, the Meadows Festival Association can inform him or her that additional information has been provided, without specifying the nature of the information or where it was sourced. This information will not be shared with any other party.
The Disclosure Certificate will be stored in a locked non-portable container for 90 days. Only those authorised to see this information will have access to this container. After 90 days, the disclosure documents will be shredded. The Collator and an Additional Signatory will keep a list of the names, date of disclosure, unique disclosure numbers and recruitment decision of all those who have gone through the disclosure process. They will also keep a list of all Committee Members,Volunteers and Paid Workers who are acceptable.
The Meadows Festival Association will ensure that all staff with access to disclosure information are aware of this policy and have received relevant training and support.