Art students from the illustration course at edinburgh college of art will be exhibiting some of their work.
Students exhibiting include
LENA ABBAS, LAURA ARMSTRONG, CHEUK BUN CHAN, MENNA JENKINS, KRISTYNA LITTEN, GARY MCKEAN, CLARIBEL MCVENNON, VANGELI MOSCHOPOULOS, TAMSYN MYSTKOWSKI, NICOLA O'BYRNE, JAMES ROBERTSON, HANNAH RYE, IRENE SERVILLO, MATTHEW STOCKL, RICHARD THOMAS, NICOLE URQUHART, SOPHIE WARDEN, DAVID WOODS
Friday 6 June 2008
Friday 30 May 2008
Health and Safety Policy
1. Any Fire Officer, Police Constable or Authorised Officer of the City of Edinburgh Council shall be permitted free access to the whole of the meadows area at any time and all reasonable directions and requirements of such officers or of the City of Edinburgh Council must be complied with.
2. Exit routes must be kept free of obstruction at all times whilst the Festival is open.
3. Wires, ropes or cables crossing any of the public areas must be out with the reach of the public, or installed to avoid any hazard to the public.
4. All Meadows Festival Association members and volunteers shall comply with all reasonable requirements of the Firemaster relating to fire precautions and safety.
5. The Health and Safety at Work etc Act 1974 and all other relevant health and
safety legislation must be complied with at all times by all Meadows Festival Association members and volunteers. To see this legislation please click on the link below
health and safety legislation
6.Satisfactory provision has been made for the collection, storage and disposal of
litter and refuse.Adequate litter bins shall be provided for use by the public and shall be distributed throughout the site. All dropped or windblown litter must be collected and the site cleared after 5pm
7. The number of persons admitted to the marquees and stalls shall be controlled to ensure there is no overcrowding or numbers in excess of the evacuation capacity of the escape routes.
8.All generators must be stored and used in accordance with Section 551 of BS:7676:2001; petrol or diesel generators and their fuel supplies must be contained in a suitable bund or containment tank which will have a 110% capacity of the fuel load.
9. Wherever possible, all electrical and fuel controls must be made inaccessible to
members of the public; failing which , there must be suitable protection in place. :all electrical installations must be certified as complying with current I.E.E.Regulations.
10.All temporary structures shall be designed, erected and maintained to suit their
intended purpose. The design should meet with the approval of the Council’sDirector of City Development.
11.Final clearances from the Firemaster and the Council’s Director of City Development will be necessary to confirm that the Meadows Festival may take place.
2. Exit routes must be kept free of obstruction at all times whilst the Festival is open.
3. Wires, ropes or cables crossing any of the public areas must be out with the reach of the public, or installed to avoid any hazard to the public.
4. All Meadows Festival Association members and volunteers shall comply with all reasonable requirements of the Firemaster relating to fire precautions and safety.
5. The Health and Safety at Work etc Act 1974 and all other relevant health and
safety legislation must be complied with at all times by all Meadows Festival Association members and volunteers. To see this legislation please click on the link below
health and safety legislation
6.Satisfactory provision has been made for the collection, storage and disposal of
litter and refuse.Adequate litter bins shall be provided for use by the public and shall be distributed throughout the site. All dropped or windblown litter must be collected and the site cleared after 5pm
7. The number of persons admitted to the marquees and stalls shall be controlled to ensure there is no overcrowding or numbers in excess of the evacuation capacity of the escape routes.
8.All generators must be stored and used in accordance with Section 551 of BS:7676:2001; petrol or diesel generators and their fuel supplies must be contained in a suitable bund or containment tank which will have a 110% capacity of the fuel load.
9. Wherever possible, all electrical and fuel controls must be made inaccessible to
members of the public; failing which , there must be suitable protection in place. :all electrical installations must be certified as complying with current I.E.E.Regulations.
10.All temporary structures shall be designed, erected and maintained to suit their
intended purpose. The design should meet with the approval of the Council’sDirector of City Development.
11.Final clearances from the Firemaster and the Council’s Director of City Development will be necessary to confirm that the Meadows Festival may take place.
Friday 16 May 2008
Policy for Child Protection
Child Protection Policy
The Meadows Festival Association is fully committed to promoting children’s rights, notably their right to be protected from harm, abuse and exploitation and to be involved in any decisions that directly affect them. The Meadows Festival Association has a duty of care to implement effective policies and procedures for safeguarding the welfare of children and young people. In order to achieve this we will ensure our Committee Members and Volunteers are carefully selected, screened, trained and supervised. We are holding a public, open access event, so cannot be responsible for everyone. We can ensure, however, that no child will come to any harm whatsoever at this event as a result of contact with, association with or neglect from any one associated with the Meadows Festival, be they volunteers, paid employees or contracted workers. The Meadows Festival Asociation will follow the following code of conduct as outlined in PoCSA module 5.
The Meadows Festival Association is fully committed to promoting children’s rights, notably their right to be protected from harm, abuse and exploitation and to be involved in any decisions that directly affect them. The Meadows Festival Association has a duty of care to implement effective policies and procedures for safeguarding the welfare of children and young people. In order to achieve this we will ensure our Committee Members and Volunteers are carefully selected, screened, trained and supervised. We are holding a public, open access event, so cannot be responsible for everyone. We can ensure, however, that no child will come to any harm whatsoever at this event as a result of contact with, association with or neglect from any one associated with the Meadows Festival, be they volunteers, paid employees or contracted workers. The Meadows Festival Asociation will follow the following code of conduct as outlined in PoCSA module 5.
Code of Conduct of Meadows Festival Association
Meadows Festival Association volunteers, paid employees and contracted workers will:
>play their part in helping to develop an ethos where all people matter and are treated equally, and with respect and dignity.
>always put the care, welfare and safety needs of a child first.
>respect a child’s right to be involved in making choices and decisions which directly affect them.
>listen attentively to any ideas and views a child wants to share with them.
>respect a child’s culture (for example their faith and religious beliefs).
>respect a child’s right to privacy and personal space.
>respond sensitively to children who seem anxious about participating in certain activities.
>speak to their line manager immediately if they suspect that a child is experiencing bullying or harassment.
>be aware of the vulnerability of some groups of children to being isolated and hurt (for example, children with disabilities and learning difficulties; children from Gypsy & Traveller communities; Black & Minority Ethnic children).
>ensure that when they are working with children they are at least within sight or hearing of other adults.
>listen carefully to any child who ‘tells you’ (sometimes through drawings and behaviour as well as words) that they are being harmed and report what they have discovered immediately to their line manager.
>report immediately any suspicion that a child could be at risk of harm or abuse.
>never dismiss what a child tells them as ‘lies’ or exaggeration.
>only restrain a child who is at imminent risk of inflicting harm to themselves or others or is at risk of damaging property.
>never underestimate the contribution that they can make to the development of safe communities for children.
Meadows Festival Association volunteers, paid employees and contracted workers will not
>exaggerate or trivialise another worker’s concerns about a child or ignore an allegation or suspicion of abuse in the hope that it will either ‘go away’ or that ‘someone else will deal with it’.
>discuss personal issues about a child or their family with anyone other than their line manager if they are concerned about the child’s well being.
>be drawn into any derogatory remarks or gestures in front of children or young persons.
>allow a child, young person or adult to be bullied or harmed by anyone in the organisation.
>allow children to swear or use sexualised language unchallenged.
Meadows Festival Association volunteers, paid employees and contracted workers will never
never engage in sexually provocative games, including horseplay.
never allow others or themselves to touch a child in any way, particularly in a sexually provocative manner. Where any activity, such as face painting, requires contact we will ensure that there is always another MFA adult present. Where any injury has occurred requiring medical attention, the child will be immediately placed in the care of the Ambulance Association in attendance.
never make sexually suggestive comments to a child, even in fun.
never engage in rough or physical contact unless it is permitted within the rules of a game or sports activity or conforms to the guidance on appropriate physical restraint.
never form inappropriate emotional or physical relationships with children.
never harass or intimidate a child or worker because of their age, ‘race’, gender, sexual orientation, religious belief, socio-economic class or disability.
never invite or allow children to stay with them at their home
The policy of the Meadows Festival Association , therefore, will be that all Committee Members and Volunteers, who meet the criteria for a disclosure, will complete an Application for Enhanced Disclosure to be submitted to the Central Registered Body in Scotland. Anyone who is Disqualified from Working with Children will be barred from Committee Membership or any Volunteer or Paid Position. Disclosure Applications will be reviewed annually.
Policy for the Recruitment of Ex-Offenders
Recruitment of Ex Offender Policy
The purpose of this policy is to ensure consistent and fair practices are implemented for the recruitment of Committee Members, Volunteers or Paid Workers, who have a criminal record, to positions within the Meadows Festival Association.
All applicants will have to fill in an application form, a self declaration form and agree to an enhanced disclosure procedure. They will have to sign the form to state that they have read and understood the Booklet giving information about the Medical Festival Association, its Codes of Conduct and Policies and that they will abide by these rules.
The Meadows Festival Association undertakes to treat all applicants for positions within the organisation fairly and not to discriminate unfairly against the subject of a disclosure on the basis of conviction or other information revealed. Having a criminal record will not necessarily de-bar an individual from working/volunteering in child care/adults at risk positions within this organisation. Only convictions or conviction information that is deemed relevant to the position applied for will result in an applicant not being granted the position.
The purpose of this policy is to ensure consistent and fair practices are implemented for the recruitment of Committee Members, Volunteers or Paid Workers, who have a criminal record, to positions within the Meadows Festival Association.
All applicants will have to fill in an application form, a self declaration form and agree to an enhanced disclosure procedure. They will have to sign the form to state that they have read and understood the Booklet giving information about the Medical Festival Association, its Codes of Conduct and Policies and that they will abide by these rules.
The Meadows Festival Association undertakes to treat all applicants for positions within the organisation fairly and not to discriminate unfairly against the subject of a disclosure on the basis of conviction or other information revealed. Having a criminal record will not necessarily de-bar an individual from working/volunteering in child care/adults at risk positions within this organisation. Only convictions or conviction information that is deemed relevant to the position applied for will result in an applicant not being granted the position.
Policy for Vulnerable Adults and People at Risk
People at Risk Policy
The Meadows Festival Association aims to ensure that any vulnerable people, whether children, young people or adults at risk, are protected and kept safe from harm, while they are with committee members and volunteers in this organisation. The Meadows Festival Association will adhere to the following Code of Conduct for Vulnerable People and Adults at Risk.
The Meadows Festival Association aims to ensure that any vulnerable people, whether children, young people or adults at risk, are protected and kept safe from harm, while they are with committee members and volunteers in this organisation. The Meadows Festival Association will adhere to the following Code of Conduct for Vulnerable People and Adults at Risk.
Code of Conduct
The Meadows Festival Association will never
Harm a vulnerable adult either physically or emotionally
Place a vulnerable adult in a position where they are at risk of harm
Engage a vulnerable adult in inappropriate conduct of a sexual nature
Engage a vulnerable adult in inappropriate conduct involving pornography
Give inappropriate medical treatment to a vulnerable adult.
All Committee Members, Volunteers and Paid Wokers will have to sign a declaration that they have read and have understood the meaning and implications of these Codes of Conduct and that they undertake to abide by these Codes at all times and in every way.
Furthermore we, the Meadows Festival Association, will endeavour to keep up-to-date with all national developments relating to the care and protection of children,young people and adults at risk. If necessary the Codes of Conduct and Policies will be updated.
In order to adhere to these Codes for children and adults at risk, we will ensure our Committee Members ,Volunteers and Paid Workers are carefully selected, screened, trained and supervised.
Screening
All Committee Members, Volunteers and Paid Workers will be asked to fill in a self declaration form and agree to an appropriate enhanced disclosure prior to taking up post.
Training
All Volunteers and Paid Workers will receive induction training, which will give an overview of the Meadows Festival Association and ensure they know its purpose, values, services and structure. Training on specific areas such as health & safety procedures, identifying and reporting abuse, and confidentiality will be given as a priority to new volunteers and paid workers, and will be regularly reviewed.
Supervision
All Volunteers and Workers will have a designated supervisor/line manager who will provide regular feedback and support. Every Volunteer and Worker will attend an annual review, where their performance, feedback and suggestions will be discussed. Annual reviews will be minuted and copies made available to the volunteer.
The Meadows Festival Association will ensure that all Committee Members, Volunteers and Paid Workers involved in recruitment, training and supervision, are aware of this policy and have received appropriate training and support to ensure it full implementation. A Booklet outlining the purpose, values, services and structure of the Meadows Festival Association, its Codes of Conduct and Policies will be produced for this purpose and posted on the internet websites.
Allegations of Abuse
All allegations of abuse, whether from a child, a parent, a responsible adult, an adult at risk or a carer will be treated seriously and with sympathy. However Meadows Festival Association will not enter into any discussions with the instigators of the allegation. The matter will be immediately referred to the police, who will take full responsibility for following up and investigating the incident(s) leading to the allegation of abuse.
Policy for Storage of Information
Secure Handling, Use, Storage and Retention of Disclosure Information
In accordance with the Scottish Executive Code of Practice, for registered persons and other recipients of Disclosure Information, the Meadows Festival Association will ensure the following practice.
The Meadows Festival Association will ensure that an individual’s consent is given before seeking a disclosure. Once the Collator has obtained the Disclosure Certificate, the Committee Member, Volunteer or Paid Worker will be informed. Where additional disclosure information is provided to the Meadows Festival Association and not to the disclosure applicant, this information will not be disclosed to the applicant. If asked by the applicant, the Meadows Festival Association can inform him or her that additional information has been provided, without specifying the nature of the information or where it was sourced. This information will not be shared with any other party.
The Disclosure Certificate will be stored in a locked non-portable container for 90 days. Only those authorised to see this information will have access to this container. After 90 days, the disclosure documents will be shredded. The Collator and an Additional Signatory will keep a list of the names, date of disclosure, unique disclosure numbers and recruitment decision of all those who have gone through the disclosure process. They will also keep a list of all Committee Members,Volunteers and Paid Workers who are acceptable.
The Meadows Festival Association will ensure that all staff with access to disclosure information are aware of this policy and have received relevant training and support.
In accordance with the Scottish Executive Code of Practice, for registered persons and other recipients of Disclosure Information, the Meadows Festival Association will ensure the following practice.
The Meadows Festival Association will ensure that an individual’s consent is given before seeking a disclosure. Once the Collator has obtained the Disclosure Certificate, the Committee Member, Volunteer or Paid Worker will be informed. Where additional disclosure information is provided to the Meadows Festival Association and not to the disclosure applicant, this information will not be disclosed to the applicant. If asked by the applicant, the Meadows Festival Association can inform him or her that additional information has been provided, without specifying the nature of the information or where it was sourced. This information will not be shared with any other party.
The Disclosure Certificate will be stored in a locked non-portable container for 90 days. Only those authorised to see this information will have access to this container. After 90 days, the disclosure documents will be shredded. The Collator and an Additional Signatory will keep a list of the names, date of disclosure, unique disclosure numbers and recruitment decision of all those who have gone through the disclosure process. They will also keep a list of all Committee Members,Volunteers and Paid Workers who are acceptable.
The Meadows Festival Association will ensure that all staff with access to disclosure information are aware of this policy and have received relevant training and support.
Monday 7 April 2008
Meadows Festival Info
The Meadows, formerly the Burgh Loch, lie to the south of the Old Town of Edinburgh.The Meadows Festival has been held annually since 1975. It is a free community festival with sporting activities, local bands, stalls and family entertainment. This year's festival is to be held on 7th and 8th June 2008. The area of benefit is that part of Edinburgh which lies to the south of Prince's Street. The Festival is for all who live, work or have a social or commercial interest in the area. Applications are invited to provide information, charity and commercial stalls, from local bands, classical musicians and other performers to provide entertainment and for volunteers to assist with the management and running of the festival. Just click on the relevant label and get involved. As this is a community event involving children, families and all sections of the community, we have a policy for the protection of children and adults at risk. All of our volunteers will go through a free enhanced disclosure process to ensure that the festival is a success. We aim for a safe and secure environment for the festival
Tuesday 18 March 2008
Monday 17 March 2008
Policies
Child Protection Policy
The Meadows Festival Association is fully committed to promoting children’s rights, notably their right to be protected from harm, abuse and exploitation and to be involved in any decisions that directly affect them. The Meadows Festival Association has a duty of care to implement effective policies and procedures for safeguarding the welfare of children and young people. In order to achieve this we will ensure our Committee Members and Volunteers are carefully selected, screened, trained and supervised. We are holding a public, open access event, so cannot be responsible for everyone. We can ensure, however, that no child will come to any harm whatsoever at this event as a result of contact with, association with or neglect from any one associated with the Meadows Festival, be they volunteers, paid employees or contracted workers. The Meadows Festival Asociation will follow the following code of conduct as outlined in PoCSA module 5.
The Meadows Festival Association is fully committed to promoting children’s rights, notably their right to be protected from harm, abuse and exploitation and to be involved in any decisions that directly affect them. The Meadows Festival Association has a duty of care to implement effective policies and procedures for safeguarding the welfare of children and young people. In order to achieve this we will ensure our Committee Members and Volunteers are carefully selected, screened, trained and supervised. We are holding a public, open access event, so cannot be responsible for everyone. We can ensure, however, that no child will come to any harm whatsoever at this event as a result of contact with, association with or neglect from any one associated with the Meadows Festival, be they volunteers, paid employees or contracted workers. The Meadows Festival Asociation will follow the following code of conduct as outlined in PoCSA module 5.
Code of Conduct of Meadows Festival Association
Meadows Festival Association volunteers, paid employees and contracted workers will:
play their part in helping to develop an ethos where all people matter and are treated equally, and with respect and dignity.
always put the care, welfare and safety needs of a child first.
respect a child’s right to be involved in making choices and decisions which directly affect them.
listen attentively to any ideas and views a child wants to share with them.
respect a child’s culture (for example their faith and religious beliefs).
respect a child’s right to privacy and personal space.
respond sensitively to children who seem anxious about participating in certain activities.
speak to their line manager immediately if they suspect that a child is experiencing bullying or harassment.
be aware of the vulnerability of some groups of children to being isolated and hurt (for example, children with disabilities and learning difficulties; children from Gypsy & Traveller communities; Black & Minority Ethnic children).
ensure that when they are working with children they are at least within sight or hearing of other adults.
listen carefully to any child who ‘tells you’ (sometimes through drawings and behaviour as well as words) that they are being harmed and report what they have discovered immediately to their line manager.
report immediately any suspicion that a child could be at risk of harm or abuse.
never dismiss what a child tells them as ‘lies’ or exaggeration.
only restrain a child who is at imminent risk of inflicting harm to themselves or others or is at risk of damaging property.
never underestimate the contribution that they can make to the development of safe communities for children.
Meadows Festival Association volunteers, paid employees and contracted workers will not
exaggerate or trivialise another worker’s concerns about a child or ignore an allegation or suspicion of abuse in the hope that it will either ‘go away’ or that ‘someone else will deal with it’.
discuss personal issues about a child or their family with anyone other than their line manager if they are concerned about the child’s well being.
be drawn into any derogatory remarks or gestures in front of children or young persons.
allow a child, young person or adult to be bullied or harmed by anyone in the organisation.
allow children to swear or use sexualised language unchallenged.
Meadows Festival Association volunteers, paid employees and contracted workers will never
never engage in sexually provocative games, including horseplay.
never allow others or themselves to touch a child in any way, particularly in a sexually provocative manner. Where any activity, such as face painting, requires contact we will ensure that there is always another MFA adult present. Where any injury has occurred requiring medical attention, the child will be immediately placed in the care of the Ambulance Association in attendance.
never make sexually suggestive comments to a child, even in fun.
never engage in rough or physical contact unless it is permitted within the rules of a game or sports activity or conforms to the guidance on appropriate physical restraint.
never form inappropriate emotional or physical relationships with children.
never harass or intimidate a child or worker because of their age, ‘race’, gender, sexual orientation, religious belief, socio-economic class or disability.
never invite or allow children to stay with them at their home
The policy of the Meadows Festival Association , therefore, will be that all Committee Members and Volunteers, who meet the criteria for a disclosure, will complete an Application for Enhanced Disclosure to be submitted to the Central Registered Body in Scotland. Anyone who is Disqualified from Working with Children will be barred from Committee Membership or any Volunteer or Paid Position. Disclosure Applications will be reviewed annually.
People at Risk Policy
The Meadows Festival Association aims to ensure that any vulnerable people, whether children, young people or adults at risk, are protected and kept safe from harm, while they are with committee members and volunteers in this organisation. The Meadows Festival Association will adhere to the following Code of Conduct for Vulnerable People and Adults at Risk.
Code of Conduct
The Meadows Festival Association will never
Harm a vulnerable adult either physically or emotionally
Place a vulnerable adult in a position where they are at risk of harm
Engage a vulnerable adult in inappropriate conduct of a sexual nature
Engage a vulnerable adult in inappropriate conduct involving pornography
Give inappropriate medical treatment to a vulnerable adult.
All Committee Members, Volunteers and Paid Wokers will have to sign a declaration that they have read and have understood the meaning and implications of these Codes of Conduct and that they undertake to abide by these Codes at all times and in every way.
Furthermore we, the Meadows Festival Association, will endeavour to keep up-to-date with all national developments relating to the care and protection of children,young people and adults at risk. If necessary the Codes of Conduct and Policies will be updated.
In order to adhere to these Codes for children and adults at risk, we will ensure our Committee Members ,Volunteers and Paid Workers are carefully selected, screened, trained and supervised.
Screening
All Committee Members, Volunteers and Paid Workers will be asked to fill in a self declaration form and agree to an appropriate enhanced disclosure prior to taking up post.
Training
All Volunteers and Paid Workers will receive induction training, which will give an overview of the Meadows Festival Association and ensure they know its purpose, values, services and structure. Training on specific areas such as health & safety procedures, identifying and reporting abuse, and confidentiality will be given as a priority to new volunteers and paid workers, and will be regularly reviewed.
Supervision
All Volunteers and Workers will have a designated supervisor/line manager who will provide regular feedback and support. Every Volunteer and Worker will attend an annual review, where their performance, feedback and suggestions will be discussed. Annual reviews will be minuted and copies made available to the volunteer.
The Meadows Festival Association will ensure that all Committee Members, Volunteers and Paid Workers involved in recruitment, training and supervision, are aware of this policy and have received appropriate training and support to ensure it full implementation. A Booklet outlining the purpose, values, services and structure of the Meadows Festival Association, its Codes of Conduct and Policies will be produced for this purpose and posted on the internet websites.
Allegations of Abuse
All allegations of abuse, whether from a child, a parent, a responsible adult, an adult at risk or a carer will be treated seriously and with sympathy. However Meadows Festival Association will not enter into any discussions with the instigators of the allegation. The matter will be immediately referred to the police, who will take full responsibility for following up and investigating the incident(s) leading to the allegation of abuse.
Recruitment of Ex Offender Policy
The purpose of this policy is to ensure consistent and fair practices are implemented for the recruitment of Committee Members, Volunteers or Paid Workers, who have a criminal record, to positions within the Meadows Festival Association.
All applicants will have to fill in an application form, a self declaration form and agree to an enhanced disclosure procedure. They will have to sign the form to state that they have read and understood the Booklet giving information about the Medical Festival Association, its Codes of Conduct and Policies and that they will abide by these rules.
The Meadows Festival Association undertakes to treat all applicants for positions within the organisation fairly and not to discriminate unfairly against the subject of a disclosure on the basis of conviction or other information revealed. Having a criminal record will not necessarily de-bar an individual from working/volunteering in child care/adults at risk positions within this organisation. Only convictions or conviction information that is deemed relevant to the position applied for will result in an applicant not being granted the position.
Secure Handling, Use, Storage and Retention of Disclosure Information
In accordance with the Scottish Executive Code of Practice, for registered persons and other recipients of Disclosure Information, the Meadows Festival Association will ensure the following practice.
The Meadows Festival Association will ensure that an individual’s consent is given before seeking a disclosure. Once the Collator has obtained the Disclosure Certificate, the Committee Member, Volunteer or Paid Worker will be informed. Where additional disclosure information is provided to the Meadows Festival Association and not to the disclosure applicant, this information will not be disclosed to the applicant. If asked by the applicant, the Meadows Festival Association can inform him or her that additional information has been provided, without specifying the nature of the information or where it was sourced. This information will not be shared with any other party.
The Disclosure Certificate will be stored in a locked non-portable container for 90 days. Only those authorised to see this information will have access to this container. After 90 days, the disclosure documents will be shredded. The Collator and an Additional Signatory will keep a list of the names, date of disclosure, unique disclosure numbers and recruitment decision of all those who have gone through the disclosure process. They will also keep a list of all Committee Members,Volunteers and Paid Workers who are acceptable.
The Meadows Festival Association will ensure that all staff with access to disclosure information are aware of this policy and have received relevant training and support.
Friday 14 March 2008
Stalls at the Meadows
Stall holders please fill in your details on the form by clicking here:
http://creator.zoho.com/susannalacey/form/19/
Booking fees are
information stall: no charge
charity stall: £35
commercial (non-food): £80
commercial (food): £400
After completing the form, to be sure of your place, please send the booking fee by cheque to
The Secretary,
Meadows Festival Association,
PO Box Number:12758,
Edinburgh EH8 9YP
marking the envelope "Stalls"
NB In the event of oversubscribing, some information stalls may be liable for a booking fee, so best to get your booking in early. You will be advised as soon as possible if a fee will be required.
Places for commercial food stalls are limited and have probably all been allocated by now.
http://creator.zoho.com/susannalacey/form/19/
Booking fees are
information stall: no charge
charity stall: £35
commercial (non-food): £80
commercial (food): £400
After completing the form, to be sure of your place, please send the booking fee by cheque to
The Secretary,
Meadows Festival Association,
PO Box Number:12758,
Edinburgh EH8 9YP
marking the envelope "Stalls"
NB In the event of oversubscribing, some information stalls may be liable for a booking fee, so best to get your booking in early. You will be advised as soon as possible if a fee will be required.
Places for commercial food stalls are limited and have probably all been allocated by now.
Bands at the Meadows
Bands please fill in your details on the form by clicking on:
http://creator.zoho.com/susannalacey/form/17/
http://creator.zoho.com/susannalacey/form/17/
Thursday 13 March 2008
Meadows Festival Association Volunteer Application
Volunteers can access the application form by clicking on:
Zoho Creator - Meadows Festival Association
After filling in the form, click on submit and the verification code will appear. Fill in this code, then re-submit
Zoho Creator - Meadows Festival Association
After filling in the form, click on submit and the verification code will appear. Fill in this code, then re-submit
Saturday 23 February 2008
Meadows Festival Constitution
MEADOWS FESTIVAL ASSOCIATION
PO Box Number: : 12758,
Edinburgh EH8 9YP
Telephone : 07511 247 444
Registered Charity Number: SCO 17116
_____________________________________________
CONSTITUTION OF THE MEADOWS FESTIVAL ASSOCIATION
1) NAME
The name of the Association will be the Meadows Festival Association (herein after referred to as the Association).
2) AREA OF OPERATION
The area of benefit for the purposes of this constitution shall be deemed to be the central area of Edinburgh south of Princes Street. Any reference to the area of benefit shall be construed accordingly.
3) OBJECTS
The Association shall be non-party in politics, non-sectarian in religion and charitable in nature.
The aim of the Association is to provide educational, recreational and social development of the residents of the area of benefit, where such provision is made in the interests of social welfare and of improving the conditions of life within the area of benefit, and for the purposes to associate with the Local Authorities, informal educational establishments, voluntary organisations, community groups and inhabitants in the area of benefit.
In the furtherance to the foregoing objects the Association shall have the power to promote: -
a) Children’s art exhibitions and displays.
b) To provide recreational facilities for the elderly.
c) To provide social, cultural and sporting events for the young people within the area of benefit.
d) To raise funds and to provide financial support for the local community groups and voluntary organisations which seek to further the objectives of the Association.
4) MEMBERSHIP
Membership of the Association shall be open to: -
a) All persons who, having attained the age of sixteen years, have a place of work or residence in the area of benefit, or who attend an educational course at an establishment in the area benefit. The Committee can co-op members from outwith the area as the need arises.
b) Any voluntary, educational or community organisations operating in the area of benefit which satisfy the Management Committee that they are organisations whose objectives are of a similar nature to the objects of the Association and that the membership by the said organisations would be of benefit to the Association (hereinafter referred to as "associated organisations")
5) TERMINATION OF MEMBERSHIP
The Management Committee shall have the right to terminate any membership for any good and sufficient reason, but provided an individual member or one representative of an associated organisation shall have the right to appear and to be heard prior to such a decision.
6) MANAGEMENT COMMITTEE
Subject to the powers of the Association in General Meetings the Managements Committee shall have sole responsibility for the formulation of policy and the general management of the Association without prejudice to the foregoing generality.
a) The Management Committee shall have executive control of the Association.
b) The Management Committee shall have power to delegate any of their responsibilities to a sub-Committee appointed by and responsible to the Management Committee.
7) COMPOSITION OF THE MANAGEMENT COMMITTEE
The Management Committee shall be composed of up to 20 members, being a Chairperson, a Secretary, a Minutes Secretary, a Treasurer and up to 16 members. They shall be elected at the Annual General Meeting of the Association. Five members of the Management Committee shall be a quorum with each member having one vote and the Chairperson having a casting vote if necessary. The Minutes Secretary shall, inter alia, be responsible for the writing of the minutes of the meetings of the Association, General Meetings of the Management Committee and sub-Committees thereof. All minutes shall be open to inspection by all members of the Association.
8) ANNUAL GENERAL MEETINGS
The Association shall in one year hold a General Meeting as its Annual General Meeting in addition to any other meetings in that year, and shall specify the meeting as such in the notices calling it. The Annual General Meeting shall be held in October or November of each year.
9) EXTRAORDINARY GENERAL MEETINGS
All General Meetings other than the Annual General Meeting shall be called Extraordinary General Meetings.
The Management Committee may, whenever it thinks fit, convene an Extraordinary General Meeting and Extraordinary Ordinary General Meetings shall also be convened by the Management Committee on the requisition of 3 members in writing.
10) QUORUM OF GENERAL MEETINGS
Ten members, or one quarter of the total membership (whichever is the greater) present in person shall be quorum for General Meetings.
11) NOTICE FOR GENERAL MEETINGS
Notice for General Meetings shall be in writing to all members and shall be posted not less than two weeks prior to such General Meetings.
12) CHAIRPERSON
At General Meetings the Chairperson shall be the Chairperson of the Management Committee duly elected at the General Meeting as chair of the General Meeting.
13) AGENDA
At the Annual General Meeting, the agenda shall be in the following form, or as near thereto as circumstances permit.
a) Reports by the office bearers;
b) Reports by the Management Committee;
c) Report by the auditors;
d) Election of the auditors;
e) Election of members of the Management Committee;
f) Election of the office bearers;
14) VOTING RITES
At General Meeting all full members present shall be entitled to vote. In addition one representative duly appointed by Associated Organisations, present in person shall be entitled to vote. Voting shall be on a show of hands or by ballot at the discretion of the Chairperson.
15) SUBSCRIPTIONS
All individual full members shall pay such subscriptions, annual or otherwise, as the Management Committee from time to time may determine.
16) FINANCE
All moneys raised by or on behalf of the Association shall be applied to further the objects of the Association and for no other purpose. Without prejudice to the foregoing generality, no office bearer or other member shall be paid or given any sum of money or honorarium except in so far as the payment is for reimbursement of outlays actually incurred for the benefit of the Association.
For the purposes of this clause, it is deemed that inter alia travel expenses, payments for time occupied and ex gratia payments are not for the benefit of the Association.
17) BANK ACCOUNTS
All bank accounts shall be operative on any two signatures of the Chairperson, Secretary, Treasurer or other member of the Management Committee for the time being.
18) ACCOUNTS
A financial report will be given to each meeting of the Management Committee by the Treasurer. The financial year will be from 1st October to 30th September.
19) AUDITORS
The accounts of the Association shall be audited by professionally qualified Accountant. The Association shall pay all fees due to the auditor for his professional services.
20) AMENDMENTS
Any resolution to alter this constitution will be submitted to the Association in General Meeting. Any such resolution must be passed by a two-thirds majority of those present and entitled to vote. Proposed alterations, objects membership, finance, amendments, dissolution to articles 3, 3, 16, 20 or 21 of the constitution shall be notified to HM Inland Revenue, to ascertain whether or not such proposed alterations would affect the charitable status of the Association and in the event that such alterations do effect the said status, they shall not be implemented.
21) DISSOLUTION OF THE ASSOCIATION
If the members decide that dissolution of the Association is necessary or advisable, it shall be dissolved by a General Meeting convened for that purpose. 28 days notice of that meeting shall be given in writing to all members and associated organisations. If such a decision is confirmed by at least two-thirds majority of those present and voting at the meeting, then after the satisfaction of all debts and liabilities including the return of those items advanced or on loan, the assets shall not be paid or distributed to the members, but shall be given to such other charitable organisations with objects similar to those of the Association as the Association may decide. The Association shall then be declared dissolved.
APPENDIX – PRACTICE RULES
1) The Association may elect Office Bearers or any number of joint organisers, or may operate as a co-operative organising group and may elect a chairperson for each meeting from the individual members of the committee.
2) Each committee member should have a specific area of responsibility and there should, if possible, be two committee members dealing with each area of responsibility.
3) No event should be organised without the consent and concurrence of the committee.
4) Orders of contracts, verbal or written to the value of £50.00 or more shall require to be approved by the committee in advance.
5) Each event or area of responsibility should be allocated a budget limit which shall not be exceeded without the express consent, in advance, of the committee.
6) In accordance with paragraph 3 above the participation of the Armed Forces and their associated groups in the Festival itself, should be discouraged as not promoting a harmonious atmosphere.
PO Box Number: : 12758,
Edinburgh EH8 9YP
Telephone : 07511 247 444
Registered Charity Number: SCO 17116
_____________________________________________
CONSTITUTION OF THE MEADOWS FESTIVAL ASSOCIATION
1) NAME
The name of the Association will be the Meadows Festival Association (herein after referred to as the Association).
2) AREA OF OPERATION
The area of benefit for the purposes of this constitution shall be deemed to be the central area of Edinburgh south of Princes Street. Any reference to the area of benefit shall be construed accordingly.
3) OBJECTS
The Association shall be non-party in politics, non-sectarian in religion and charitable in nature.
The aim of the Association is to provide educational, recreational and social development of the residents of the area of benefit, where such provision is made in the interests of social welfare and of improving the conditions of life within the area of benefit, and for the purposes to associate with the Local Authorities, informal educational establishments, voluntary organisations, community groups and inhabitants in the area of benefit.
In the furtherance to the foregoing objects the Association shall have the power to promote: -
a) Children’s art exhibitions and displays.
b) To provide recreational facilities for the elderly.
c) To provide social, cultural and sporting events for the young people within the area of benefit.
d) To raise funds and to provide financial support for the local community groups and voluntary organisations which seek to further the objectives of the Association.
4) MEMBERSHIP
Membership of the Association shall be open to: -
a) All persons who, having attained the age of sixteen years, have a place of work or residence in the area of benefit, or who attend an educational course at an establishment in the area benefit. The Committee can co-op members from outwith the area as the need arises.
b) Any voluntary, educational or community organisations operating in the area of benefit which satisfy the Management Committee that they are organisations whose objectives are of a similar nature to the objects of the Association and that the membership by the said organisations would be of benefit to the Association (hereinafter referred to as "associated organisations")
5) TERMINATION OF MEMBERSHIP
The Management Committee shall have the right to terminate any membership for any good and sufficient reason, but provided an individual member or one representative of an associated organisation shall have the right to appear and to be heard prior to such a decision.
6) MANAGEMENT COMMITTEE
Subject to the powers of the Association in General Meetings the Managements Committee shall have sole responsibility for the formulation of policy and the general management of the Association without prejudice to the foregoing generality.
a) The Management Committee shall have executive control of the Association.
b) The Management Committee shall have power to delegate any of their responsibilities to a sub-Committee appointed by and responsible to the Management Committee.
7) COMPOSITION OF THE MANAGEMENT COMMITTEE
The Management Committee shall be composed of up to 20 members, being a Chairperson, a Secretary, a Minutes Secretary, a Treasurer and up to 16 members. They shall be elected at the Annual General Meeting of the Association. Five members of the Management Committee shall be a quorum with each member having one vote and the Chairperson having a casting vote if necessary. The Minutes Secretary shall, inter alia, be responsible for the writing of the minutes of the meetings of the Association, General Meetings of the Management Committee and sub-Committees thereof. All minutes shall be open to inspection by all members of the Association.
8) ANNUAL GENERAL MEETINGS
The Association shall in one year hold a General Meeting as its Annual General Meeting in addition to any other meetings in that year, and shall specify the meeting as such in the notices calling it. The Annual General Meeting shall be held in October or November of each year.
9) EXTRAORDINARY GENERAL MEETINGS
All General Meetings other than the Annual General Meeting shall be called Extraordinary General Meetings.
The Management Committee may, whenever it thinks fit, convene an Extraordinary General Meeting and Extraordinary Ordinary General Meetings shall also be convened by the Management Committee on the requisition of 3 members in writing.
10) QUORUM OF GENERAL MEETINGS
Ten members, or one quarter of the total membership (whichever is the greater) present in person shall be quorum for General Meetings.
11) NOTICE FOR GENERAL MEETINGS
Notice for General Meetings shall be in writing to all members and shall be posted not less than two weeks prior to such General Meetings.
12) CHAIRPERSON
At General Meetings the Chairperson shall be the Chairperson of the Management Committee duly elected at the General Meeting as chair of the General Meeting.
13) AGENDA
At the Annual General Meeting, the agenda shall be in the following form, or as near thereto as circumstances permit.
a) Reports by the office bearers;
b) Reports by the Management Committee;
c) Report by the auditors;
d) Election of the auditors;
e) Election of members of the Management Committee;
f) Election of the office bearers;
14) VOTING RITES
At General Meeting all full members present shall be entitled to vote. In addition one representative duly appointed by Associated Organisations, present in person shall be entitled to vote. Voting shall be on a show of hands or by ballot at the discretion of the Chairperson.
15) SUBSCRIPTIONS
All individual full members shall pay such subscriptions, annual or otherwise, as the Management Committee from time to time may determine.
16) FINANCE
All moneys raised by or on behalf of the Association shall be applied to further the objects of the Association and for no other purpose. Without prejudice to the foregoing generality, no office bearer or other member shall be paid or given any sum of money or honorarium except in so far as the payment is for reimbursement of outlays actually incurred for the benefit of the Association.
For the purposes of this clause, it is deemed that inter alia travel expenses, payments for time occupied and ex gratia payments are not for the benefit of the Association.
17) BANK ACCOUNTS
All bank accounts shall be operative on any two signatures of the Chairperson, Secretary, Treasurer or other member of the Management Committee for the time being.
18) ACCOUNTS
A financial report will be given to each meeting of the Management Committee by the Treasurer. The financial year will be from 1st October to 30th September.
19) AUDITORS
The accounts of the Association shall be audited by professionally qualified Accountant. The Association shall pay all fees due to the auditor for his professional services.
20) AMENDMENTS
Any resolution to alter this constitution will be submitted to the Association in General Meeting. Any such resolution must be passed by a two-thirds majority of those present and entitled to vote. Proposed alterations, objects membership, finance, amendments, dissolution to articles 3, 3, 16, 20 or 21 of the constitution shall be notified to HM Inland Revenue, to ascertain whether or not such proposed alterations would affect the charitable status of the Association and in the event that such alterations do effect the said status, they shall not be implemented.
21) DISSOLUTION OF THE ASSOCIATION
If the members decide that dissolution of the Association is necessary or advisable, it shall be dissolved by a General Meeting convened for that purpose. 28 days notice of that meeting shall be given in writing to all members and associated organisations. If such a decision is confirmed by at least two-thirds majority of those present and voting at the meeting, then after the satisfaction of all debts and liabilities including the return of those items advanced or on loan, the assets shall not be paid or distributed to the members, but shall be given to such other charitable organisations with objects similar to those of the Association as the Association may decide. The Association shall then be declared dissolved.
APPENDIX – PRACTICE RULES
1) The Association may elect Office Bearers or any number of joint organisers, or may operate as a co-operative organising group and may elect a chairperson for each meeting from the individual members of the committee.
2) Each committee member should have a specific area of responsibility and there should, if possible, be two committee members dealing with each area of responsibility.
3) No event should be organised without the consent and concurrence of the committee.
4) Orders of contracts, verbal or written to the value of £50.00 or more shall require to be approved by the committee in advance.
5) Each event or area of responsibility should be allocated a budget limit which shall not be exceeded without the express consent, in advance, of the committee.
6) In accordance with paragraph 3 above the participation of the Armed Forces and their associated groups in the Festival itself, should be discouraged as not promoting a harmonious atmosphere.
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